Accounts Payable Services in Toronto
We pay your vendors on time, process your invoices, handle approvals, and track every bill. A complete invoice payment system for your business.
Trusted Across Toronto
This Service Is For You If…
- A vendor called asking where their payment is. You had no idea the bill was even due.
- You paid the same invoice twice and now you're chasing the vendor for a refund.
- An invoice came in last month. You're not sure if anyone paid it or where it went.
- You don't know what's due this week without checking emails and asking your bookkeeper.
Our Accounts Payable Services
Business payment solutions for companies in Toronto. We handle your bills from the moment they arrive to the moment they’re paid.
Invoice Processing
- Capture bills from email, PDF, or paper
- Seamless bill creation in in QBO or Xero
- Match invoices to purchase orders and receipts
- Plooto or Bill.com integration with Quickbooks
Vendor Payment & Supplier Payment
- Pay vendors by EFT, cheque, or wire
- Pay international suppliers
- Set up approvals so the right people sign off
- Automate recurring payments (rent, software, retainers)
Vendor Management
- Keep vendor info organized and up to date
- Track contractor paperwork (W-8BEN, T4A)
- Monitor supplier payment terms (Net 30, Net 60)
- Catch early payment discounts before they expire
Reporting & Controls
- Accounts payable aging reports
- Track what's paid, pending, and overdue
- Full audit trail for every payment
- Track CRA remittances (HST, payroll, corporate tax)
Looking for Something Else?
How SAL Handles Your Business Bill Pay
1. Free AP Call
We look at how you handle bills right now. Where do invoices sit? Who approves payments? What's not working? Then we tell you how to fix it.
2. Setup & Onboarding
We connect Plooto to QuickBooks or Xero. We set up approval rules. We show your team how to send us invoices. Simple.
3. Business Payment Support
We process invoices, schedule payments, and track due dates. Every week, you get a list of what's due. You approve, we pay.
Why Toronto Businesses Choose SAL?
No More Late Fees
Late payments cost you money and trust. We track every due date and pay on time to keep vendors happy.
You Stay in Control
You decide who approves what and when. We set it up and make sure nothing pays without sign-off.
We Double-Check
We match every invoice to what you ordered and received. If something's off, we catch it before you pay.
Our Client Stories
See What Business Owners Say
Get Your Bills Under Control
Talk with our AP team. Stop chasing invoices.
What is vendor payment meaning?
Vendor payment is money you send to a company that sold you goods or services. They delivered what you ordered, now you pay them. That’s it.
What is the supplier payment process?
You order something and the vendor delivers it. They send an invoice, you check it matches what you ordered and received, then approve and pay. The bill gets marked as paid in your books. That’s the full supplier payment process from start to finish.
What is the vendor payment process?
Same as supplier payment. You receive an invoice, match it to your purchase order and delivery receipt, get approval, send payment, and record it in your accounting software. The vendor payment process protects you from paying wrong amounts or fake invoices.
What is 3-way matching?
Before paying an invoice, you compare three things: the purchase order (what you ordered), the receiving report (what showed up), and the invoice (what they’re charging). If all three match, you pay. If not, something’s wrong and you investigate before sending money.
What are invoice payment terms?
Invoice payment terms are the rules for when and how you pay. Net 30 means pay within 30 days, Net 60 means 60 days. “2/10 Net 30” means you get a 2% discount if paid in 10 days, otherwise the full amount is due in 30. These terms should be clear on every invoice.
What are supplier payment terms?
Same as invoice payment terms: it’s the agreement between you and your supplier about when payment is due. Common terms include Net 30, Net 60, due on receipt, or milestone-based like 30/30/40. Always confirm terms before starting work with a new vendor.
What are business payment terms?
These are the conditions you agree to when buying or selling. They cover when payment is due, accepted payment methods, late fees, and early payment discounts. Put them on every invoice and purchase agreement so there’s no confusion later.
What does Net 30 mean?
Net 30 means the full payment is due within 30 days of the invoice date. Net 60 gives you 60 days, Net 15 gives you 15. If you see “2/10 Net 30,” that means you get 2% off if you pay within 10 days, otherwise the full amount is due in 30.
What is 30/30/40 payment terms?
It’s a split payment structure: 30% upfront, 30% at the halfway point, and 40% on completion. This is common for contractors, agencies, and project-based work where you don’t want to pay everything before seeing results.
What is 2/10 Net 30?
It’s a discount for paying early. If you pay within 10 days, you get 2% off the invoice total. Pay after 10 days but before 30, you pay full price. Pay after 30 days and you’re late, which might mean penalties depending on your agreement.
How do I create a vendor payment request?
You don’t create it; your vendor does. When you send them a purchase order and they deliver, they send you an invoice. That invoice is their vendor payment request. Your job is to review it, approve it, and pay according to your agreed terms.
How do I invoice for a 50% deposit?
Send a deposit invoice before starting work. Label it clearly as “Deposit – 50% of project total,” show the full project amount, indicate the 50% due now, and note that the remaining balance will be invoiced upon completion.
What business payment methods are available in Canada?
EFT (Electronic Funds Transfer) is the most common; money moves directly from your bank to the vendor’s account. Cheques still exist but are slower. Wire transfers work for international payments, and some vendors accept credit cards. Business payments apps like Plooto handle all of these in one place.
What are the best business payments apps?
For accounts payable, Plooto works well for Canadian businesses because it connects to QuickBooks and Xero, handles EFT, international transfers, and cheques all in one platform. Other options include Bill.com (more US-focused), Telpay, and MazumaGo.
What is supplier payments software?
It’s software that automates how you pay vendors: tracking invoices, scheduling payments, handling approvals, and syncing with your accounting system. Plooto is the supplier payments software we use at SAL because it saves hours of manual work and keeps everything organized.
What is a vendor payment portal?
It’s an online dashboard where your vendors can check their payment status, see when money is coming, update their banking info, and confirm receipt. It cuts down on emails asking “did you pay us yet?”
How do I track supplier payments?
Use a supplier payment tracker built into your accounting software. QuickBooks and Xero both have aging reports that show all unpaid bills sorted by due date. Plooto tracks payment status in real-time (scheduled, processing, or completed) which is much better than spreadsheets.
What is a supplier payment schedule?
It’s a calendar of when each vendor gets paid. Some businesses pay all bills on the 1st and 15th, others pay weekly. Having a clear supplier payment schedule helps you manage cash flow and makes sure you never miss due dates.
What is a vendor payment report?
It’s a report showing all payments made to vendors over a specific period: who you paid, how much, when, and by what method. Useful for budgeting, tax prep, and spotting unusual activity that might indicate errors or fraud.
What is supplier payment reporting?
Same idea as vendor payment reports. It shows payment history, outstanding balances, and how long bills have been sitting unpaid. Good supplier payment reporting helps you see where your money goes and catch problems before they get bigger.
What must be on an invoice in Canada?
A proper invoice needs your business name and address, customer’s name and address, invoice date, invoice number, description of what you sold, quantities and prices, taxes (GST/HST/PST), and the total amount due. If you’re registered for GST/HST, include your registration number.
What is the correct business bill format?
A proper business bill format includes your logo and contact info at the top, customer details, invoice number and date, an itemized list of products or services with quantities and prices, taxes broken out separately, total amount due, payment terms, and instructions on how to pay.
What is a business bill of sale?
It’s a document that transfers ownership of something from seller to buyer, used when selling equipment, vehicles, or business assets. It’s different from an invoice; a business bill of sale proves the sale happened and confirms who owns what now.
What is a business bill of sale purchase agreement?
It’s a contract that covers both the sale terms and the ownership transfer. It combines the purchase agreement (price, conditions, warranties) with the bill of sale (proof of transfer). Common when buying or selling business assets like equipment or vehicles.
How do I handle a vendor payment refund?
If you overpaid or paid the same invoice twice, contact the vendor immediately with proof of the duplicate payment. They should issue a refund or credit your account. Track it in your books as a receivable until the money comes back.
Can Plooto pay international vendors?
Yes, Plooto supports payments to 40+ countries in 25+ currencies. You can send cross-border payments or foreign exchange transfers right from the platform without needing a separate wire transfer through your bank.
Can I pay CRA through Plooto?
Yes. You can pay HST/GST, payroll remittances, and corporate tax directly through Plooto. We track due dates and submit payments before deadlines so you don’t get hit with penalties.
Is accounts payable hard to manage?
It can be. Deadlines pile up, vendors get upset when payments are late, invoices get lost in email, and people sometimes pay the wrong amount or pay the same bill twice. It’s time-consuming and stressful, which is why many businesses outsource it.
How long do I have to pay an invoice in Canada?
There’s no law requiring payment within a specific number of days; it depends on what you agreed with the vendor. Net 30 is the most common standard, but some vendors want payment faster. Whatever terms you agreed to, stick to them or expect late fees.
Can I charge late fees on invoices?
Yes, but only if you told the customer upfront. Include your late payment policy on every invoice; something like “1.5% monthly interest on overdue balances.” You can’t surprise someone with fees after the invoice is already sent.
How much do bill payment services cost?
Bill payment services come bundled with bookkeeping at SAL. The package starts at $800/month ($600 for bookkeeping + $200 for AP management). Final price depends on how many invoices you process each month. Book a free call for exact numbers.
Do I need an accounts payable service near me?
No, everything is done online. SAL Accounting is based in Toronto’s Financial District, steps from Union Station and the PATH, but we work with businesses across Ontario remotely.
